Last Updated: 09.09.24
This document outlines the privacy practices at the tendervibes.com website ("Website"), explaining our methods for collecting and using personal information provided during your interactions with the Relations Three Website and the Relations Three Service. It also describes your rights concerning our handling of your personal data and how you can manage it.
Using the Website does not automatically require you to provide personal information. However, utilizing the Relations Three Service via our Website may necessitate the collection and processing of personal data.
In these cases, we generally obtain consent from the individual (the data subject). According to Article 37/1 of the GDPR regulations, Relations Three is not obligated to appoint a Data Protection Officer (DPO). Nevertheless, Relations Three has designated a specialist to ensure GDPR compliance and handle any data protection inquiries. You can contact this individual at [email protected].
Relations Three is committed to complying with the General Data Protection Regulation (GDPR) and other relevant data protection laws, especially in handling personal data such as names, addresses, email addresses, phone numbers, or payment details of any individual ("data subject"). Our Privacy Policy aims to clearly explain how we collect, use, and manage this personal data, its purpose, and scope, and informs data subjects (users) of their rights regarding their data.
As the data controller, Relations Three has implemented significant technical and organizational measures to ensure the highest level of security for the personal data we handle on this Website.
In this Privacy Policy, "We," "Us," "Our," and "Relations Three" all refer to Relations Three.
Please note that our services are not intended for minors, and our Website is not meant for use by anyone under the age of 18.
DATA MANAGEMENT
Retention and Disposal of Data We retain personal data only as long as required by applicable legal retention obligations. Once this period ends and the data is no longer needed for its original purpose, we proceed to systematically and securely dispose of or delete it, provided it is no longer necessary for the initial collection purpose.
We are committed to upholding data storage principles and securely eliminating personal information to protect privacy. Our approach involves proactive measures to ensure data is not retained beyond its useful life or the legally allowed duration. We comply strictly with data privacy regulations, such as GDPR for organizations within the European Union, emphasizing data minimization and limiting storage to what is necessary for processing tasks.
Once the legally permitted period expires or the data is no longer needed for its original purpose, we initiate a careful data elimination or de-identification process. This process is conducted with the highest attention to security and confidentiality, ensuring the permanent removal of personal information from our systems. If immediate complete elimination is impractical or retaining data for archival purposes is legally justified, we may de-identify the data, removing personal identifiers to mitigate the risk of data breaches or unauthorized access.
Email Subscription Cancellation To stop receiving emails from us, you can unsubscribe by visiting the "Unsubscribe Page" or using the contact information provided at the end of this Privacy Policy.
Please note that processing your opt-out request may take up to 10 business days. For updates or modifications to your personal information in our records, please contact us using the information at the end of this Privacy Policy.
RIGHTS OF DATA SUBJECTS
Amendment Right European legislation grants individuals the right to request corrections to any inaccurate data about them. They may also add supplementary statements to incomplete data in relation to processing purposes.
Elimination Right Under EU law, individuals have the right to request the immediate deletion of their personal data, except when retaining the data is justified. The entity must delete the data without undue delay under the following conditions, unless processing remains necessary:
- The data is no longer needed for its original purpose;
- The individual withdraws their consent, which was the basis for processing, and no other legal grounds exist;
- The individual objects to processing and there are no overriding legitimate reasons, or they contest the processing as per GDPR Article 21(2).
Restriction of Processing Rights Individuals have the right to request that processing be restricted in specific scenarios, such as:
- When an individual disputes the accuracy of their data, allowing the controller time to verify it;
- If processing breaches legal standards, but the individual prefers restriction to deletion;
- When the data is no longer needed for the original purposes, but the individual requires it for legal claims.
Right to Data Portability Under European law, individuals can request their personal data in a structured, widely used, and machine-readable format, facilitating transfer to another controller. This right applies to automated processing based on consent or contract fulfillment, excluding tasks performed in the public interest or official authority.
Rights Regarding Data Protection European laws grant individuals the right to access their personal data and obtain detailed information about its processing. This includes:
- The objectives of processing;
- The types of personal data processed;
- Any recipients, including international entities, of the data;
- The data retention duration or criteria for determining it;
- Rights to amend, erase, limit, or oppose data processing;
- The right to file a complaint with a regulatory authority;
- Information on data origin if not collected directly from the individual.
Automated Decision-Making & International Data Movement GDPR Articles 22.1 and 22.4 address automated decision-making and profiling, requiring clear information about the logic, significance, and effects of these decisions. If personal data is transferred abroad, individuals must be informed about protections in place. For further details, please contact us as outlined in our Privacy Policy's final section.
Objection Rights European legislation grants the right to object to data processing, especially if justified under GDPR Article 6(1)(e) or (f), including profiling. Individuals believing their circumstances justify an objection are encouraged to contact us as outlined in our Privacy Policy's conclusion. We will respond promptly to such requests.
Confirmation Right Under European law, individuals have the right to confirm whether their personal data is processed by a data controller. Upon request, we provide comprehensive information about the data processing, including purpose and relevant details, aligning with GDPR transparency principles.
USER RIGHTS UNDER GDPR
Under the General Data Protection Regulation (GDPR), individuals within the European Union have significant rights concerning their personal data. These rights offer individuals more control and transparency over their information:
- Right to Access: Individuals can request confirmation on whether their data is being processed and access their data to understand its scope and purpose.
- Right to Rectification: Individuals can correct inaccurate data and complete incomplete data to ensure it is current and accurate.
- Right to Erasure: Also known as the 'Right to be Forgotten,' this allows individuals to request the deletion of their data when there is no compelling reason to continue processing it.
- Right to Restrict Processing: Individuals can request to 'pause' the processing of their data under certain conditions.
- Right to Data Portability: Individuals can receive their data in a structured, machine-readable format and transfer it to another controller.
- Right to Object: Individuals can object to data processing for direct marketing purposes, including related profiling.
- Right to Not Be Subject to Automated Decisions: Individuals have the right not to be subjected to decisions based solely on automated processing, including profiling, which significantly affects them.
These rights are crucial for ensuring privacy and data protection in the digital age. Users can exercise these rights by contacting the data controller, keeping in mind that certain conditions and limitations may apply.
TYPES OF PERSONAL DATA WE COLLECT
At Relations Three, we collect personal data essential for delivering our services, including:
- Full Name: To identify users.
- Email Address: For account creation and access.
- Billing Details: For payment processing, including address and phone number.
- Payment Method: Excluding full credit card details or expiration dates.
- IP Address: For user identification.
- Location Information: To understand user interactions.
Upon registration, we collect essential personal information for account setup, including full name and email address. Billing Information is partly managed by us and partly by external processors. Your data is used for:
- Enhancing user experience and customizing services.
- Sending important emails about your account and payments.
- Facilitating communication regarding interactions and content.
- Sharing statistical data with partners for secure data transmission and compliance.
PRIVACY AND DATA HANDLING
Relations Three prioritizes user privacy and secure data management. We obtain explicit, informed consent before processing data. Data subjects are identifiable individuals whose personal data is processed by us, covering collection, storage, modification, access, use, and deletion of personal information.
"Personal data" includes any information that identifies a user, directly or indirectly. We ensure that data subjects are aware of and consent to our processing practices, complying with GDPR and other relevant laws.
COOKIE POLICY
Cookie Management: We use cookies to collect marketing data and improve services. You can manage cookies through your browser settings, though disabling them may affect website functionality.
Cookies and Pixel Tags: Cookies and pixel tags help track user behavior on our site and in emails. Users can block or delete cookies through browser settings. Data collected includes website usage statistics and marketing effectiveness.
Tracking Policy: We use cookies and related technologies to analyze visitor behavior and enhance user experience. Users can disable cookies, but this may impact website features.
PRIVACY STATEMENT
Relations Three may release personal details under specific circumstances, such as legal obligations, investigations of policy violations, or protecting rights and safety. In the event of business changes, personal data may be transferred to new owners, with notifications provided to users.
Data may also be shared with third-party partners and payment processors adhering to GDPR. We ensure encryption and secure handling, but users must manage login details securely.
PRIVACY POLICY UPDATES
We may update our privacy policy at any time. Changes take effect immediately upon posting. We encourage users to review the policy regularly and check for significant updates. Continued use of our services signifies acceptance of the changes. For questions or concerns, contact us via our support channel.
In the event of a data breach, we will notify the supervisory authority within 72 hours and, if applicable, affected individuals. Encryption may exempt us from notifying individuals if effective measures were in place.
Policy Updates Notification: Notifications of updates are posted on our website. Users can also opt-in for direct email updates to stay informed about policy changes.
LEGAL COMPLIANCE
Our Privacy Policy complies with GDPR and other data protection laws. Relations Three is a data processor, while clients are data controllers. We ensure compliance with GDPR mandates and partner obligations.
CONTACTS
For inquiries regarding our Privacy Policy, updates, or to be removed from our records, please contact us at [email protected] with the subject "Re: Privacy Policy."
Company Details:
- Owner Status: Company
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- Company Name: Relations Three
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- Email Address: [email protected]
- Site Builder: Relations Three
- Publishing Manager: Relations Three
- Responsible Person for the Publication: [email protected]
- Webmaster: Relations Three
- Contact the Webmaster: [email protected]